Job Recruitment at The International Medical Corps

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

WAREHOUSE/ SUPPLY CHAIN OFFICER - 3 POSITIONS
LOCATIONS: Damboa and Maiduguri, Borno

JOB SUMMARY
The Warehouse and Supply Chain Officer will work within the Logistics department of Operational Support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries.
The Warehouse Officer will ensure smooth operations of IMC warehouses and directly manage the receipt, dispatch and inventory keeping of all food and goods that entered into the storage facilities.
Through implementing IMC and donor’s Warehousing procedures the Warehouse Officer will ensures that all food and inventories will be accounted for in accordance to IMC and donor requirements.

Supervisory Responsibility:
Warehouse Assistants and Daily laborers based in Maiduguri and Damboa field sites in Borno state, North East Nigeria.

RESPONSIBILITIES
Daily coordination of IMC – WFP logistical, warehouse activities; timely delivery of food and supplies to respective distribution points/sites with the coordination of food distribution monitors and project department as well as IMC transport pool.
Has a full understanding of the minimum warehouse policies, reporting templates and formats.
Maintain the food distribution data and inventory and prepare reports on a daily basis for submission to the commodity Tracking Officer;
Travel to field sites to deliver and or receive and inspect goods delivered directly to the field;
Interacts with WFP transporters and staff in the receiving and inspection of goods – receives, delivery notices, packing lists and issues GRNs.
Receives the food and goods as per the description on the packing list and per letter of Understanding with WFP. Inspects food and goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
Dispatches food and goods from the warehouse using appropriate IMC warehouse established procedures, Store Release forms, Waybills and update Stock Records accordingly.
With the Commodity Tracking Officer, prepare report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by supervisor.
Ensure warehouse best practices are undertaken; display of bin cards on each item in the warehouse; stock verifications on (expiry dates), FIFO/FEFO, generate the commodities movement way bills and gate passes etc
Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse Manual;
Coordinate with the Transport Manager for transportation and arrangement for food timely dispatches
Ensure proper warehouse control measures are instituted such as; the commodities movement way bills, gate passes and visitors logbooks, spot checks etc.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria
Communication and teamwork:

Ensure good communication with the direct reports, other IMC staff and donor’s representatives
Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
Report problems encountered in the warehouse or within the team to the Supervisor
Propose solution to solve any problem faced and report them to the Supervisor
Participate actively in regular staff and program meetings
Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.
Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

QUALIFICATIONS AND EXPERIENCE
B.Sc or HND in a relevant Business field is desired.
At least two (2) years of experience in large scale logistics operation and food assistance distribution
Experience in North East Nigeria is an added advantage.

REQUIRED SKILLS:
Strong organizational skills and discipline to follow outlined procedures
Ability to interact effectively with international and national personnel.
Excellent oral and written English skills.
High computer skills on MS Office programs.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics and donor compliance is essential.
Willingness to travel throughout the project areas in Borno state is required.
Must read and understand and demonstrate willingness and ability to follow guidelines.
Good knowledge and experience with different data entry management software within a humanitarian organization,
Good human relations and diplomacy, Analytical capacity, capacity to organize work and team, Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
Experience living in remote or isolated work stations, or insecure locations.

SUPPLY CHAIN MANAGER
LOCATION: Maiduguri

JOB SUMMARY
The Supply Chain Manager will work within the IMC Logistics Department of Operational Support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries.
The jobholder will ensure smooth operations of IMC warehouses and manage the receipt, dispatch and inventory keeping of all food and goods that enter into the storage facilities in Maiduguri and Damboa field sites, Borno state.
Through implementing IMC Warehousing procedures; the jobholder will ensure that all food supplies and inventories will be accounted for in accordance to IMC and donor (WFP) requirements.

Supervisory Responsibility:
Closely working with the Logistics Coordinator, the Warehouse and Supply Chain Manager will directly supervise Warehouse Officers (5), Commodity Tracking and Reporting Officer (1), Warehouse Assistants (6) and Daily laborers (15) based in Maiduguri and Damboa field sites in Borno state, North East Nigeria.

MAIN RESPONSIBILITY
Implement and manage the warehouse in accordance with the IMC as well as WFP, Warehouse Policy and Procedures Guidelines
Daily planning and coordination of your team and IMC - WFP logistical, warehouse activities;
Drives and leads on proactive supply chain & distribution planning activities with the IMC Program Team & WFP. Ensure the timely delivery of food supplies to respective distribution sites/points with the coordination of WFP- Project Manager and IMC transport pool.
Has full understanding and knowledge of standard warehouse policies and procedures. Assists, as needed in training staff on these policies, reporting templates and forms;
Preparation of monthly food distribution status reports on deliveries, stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by supervisor.
Assist in the maintenance of thorough warehouse files as outlined in the IMC Warehouse and Procurement policies;
Travel or delegate subordinate to travel to field sites to receive and inspect foods delivered (if any) directly to the field;
Ensure the smooth warehouse operation; interacts with WFP staff and transporters in the receiving and inspection of foods.
Ensure food supplies are received as per the description of the Letter of Understanding with WFP.
Ensure quality control of goods coming in and going out of the warehouse is regularly conducted
Ensure that warehouse casual workers comply to the IMC’s safety and security procedure
Inspects food supplies upon delivery and reject inadequate, broken, lower quality and other items not meeting the requirements;
Dispatch food from the warehouse using appropriate IMC procedures, Store Release forms, Waybills and update Stock Records.
Ensure minimum warehouse management practices are applied; display of bin cards on each item in the warehouse;
Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse IMC Manual;
Coordinate with the Transport Manager for transportation arrangement for dispatches;
Ensure proper warehouse control measures are implemented such as; the commodities movement way bills, gate passes and visitors logbooks, spot checks etc.
As and whenever asked, represent IMC at the WFP partner’s coordination as well as logistics cluster meetings & ensure maximization of partnership opportunities with the Logistics Cluster
Communication and teamwork:

Ensure good communication with the direct reports, other IMC staff and donor’s representatives
Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
Report problems encountered in the warehouse or within the team to the Supervisor
Propose solution to solve any problem faced and report them to the Supervisor
Participate actively in regular staff and program meetings
Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.
Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

QUALIFICATIONS AND EXPERIENCE
Degree in a relevant business field is desired
At least 2 years of experience in large scale Logistics operation and food assistance distribution
Strong organizational skills and discipline to follow outlined procedures; ability to interact effectively with international and national personnel.
Excellent oral and written English skills. High computer skills on MS Office programs.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics and donor compliance is essential. Willingness to travel throughout the project areas in Borno state is required.
Must read and understand and demonstrate willingness and ability to follow guidelines.
Good knowledge and experience with different data entry management software within a humanitarian organization,
Good human relations and diplomacy, Analytical capacity, capacity to organize work and team, Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
Experience living in remote or isolated work stations, or insecure locations.

FOOD COMMODITY TRACKING AND REPORTING OFFICER

Location: Maiduguri
Supervisory Responsibility: None
Candidates: Nigerian nationals only

JOB SUMMARY
Responsible for tracking all distribution commodities and reporting on commodity holdings related to IMC’s Emergency Distribution Programs in Borno state.
This includes activities such as traveling to the field during distributions and warehouse during loading times, tracking the movement of commodities to each beneficiary population.
All activities and commodities are to be documented in accordance with IMC & Donor’s (WFP) minimum requirements; templates, formats and procedures.

RESPONSIBILITIES
Collect, track, and maintain records of; Good/Food Delivery Notes, Packing lists, Good Issues Orders, Waybills in and out of IMC warehouses.
Collect and record food monitor’s reports and Waybills and reconcile them with other records and documents.
Maintain records of beneficiary numbers by sites and location (Maiduguri and Damboa.
With Project Manager, conduct regular spot checks and physical count of commodities on hand at the end of every week, and reconcile that account with information in the database and stock cards. Report any discrepancies to the Distribution, loss/theft or damaged and or expired food to Warehouse and Supply Chain Manager.
Periodically compile commodity distribution reports, recipient status report and with Project Manager, the commodity distribution plan.
Maintain the master log of distributions.
Compile and regularly update a report for visitors on distribution programs, including photographs (where applicable)
Assist in the day-to-day administration of the food program with recording, data management, and general office duties.
Be responsible for the maintenance and custodian of copies of warehouse, handling, transportation, service, and other key contracts, agreements, and documents related to the warehouse management.
Represent IMC in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria
Communication and teamwork:

Ensure good communication with the direct reports, other IMC staff and donor’s representatives
Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
Report problems encountered in the warehouse or within the team to the Supervisor
Propose solution to solve any problem faced and report them to the Supervisor
Participate actively in regular staff and program meetings
Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.
Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps.
As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
Conducts work with the highest level of integrity.

QUALIFICATIONS AND EXPERIENCE
A Degree in a relevant Business field is desired
At least 2 years of experience in large scale Logistics operation and food assistance distribution
Strong organizational skills and discipline to follow outlined procedures; ability to interact effectively with international and national personnel.
Excellent oral and written English skills. High computer skills on MS Office programs.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics and donor compliance is essential. Willingness to travel throughout the project areas in Borno state is required.
Must read and understand and demonstrate willingness and ability to follow guidelines.
Good knowledge and experience with different data entry management software within a humanitarian organization,
Good human relations and diplomacy, Analytical capacity, capacity to organize work and team, Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
Experience living in remote or isolated work stations, or insecure locations.

WAREHOUSE ASSISTANT - 2 POSITIONS
LOCATIONS: Maiduguri, Damboa

JOB SUMMARY
Reporting directly to Warehouse and Supply Chain Officer, Warehouse Assistants perform a number of duties aimed at ensuring that the operations of a warehouse are run smoothly on a daily basis.
Their work includes assisting Warehouse Officers and manager in making sure that the flow of goods/food in and out of the warehouse is handled effectively.
They control the flow of stock, monitor the coming in and going out of food/goods and handle stock records within a warehouse environment.

MAIN RESPONSIBILITIES
Take orders from Warehouse Officer or Managers on a daily basis and review them thoroughly
Ensure proper loading and unloading of food onto or from the trucks
Ensure that correct quantity has been received by comparing received goods/food quantities with information on the work order/packing list
Identify any damaged or missing food/goods cartons and record pertinent information
Ensure that delivery forms are signed only upon satisfaction of completed order
Move received goods to appropriate storage areas and ensure bin cards are prepared and put accordingly.
Make sure that all goods are labeled properly using appropriate lot and item numbers
Allocate storage space for food items based on their types and sizes and expiry dates
Isolate and report any broken or damaged food items/goods at the time of order picking
Ensure that information of picked goods is recorded in logbook and submitted to the commodity Tracking and Reporting Officer
Establish and maintain meaningful relationships with WFP food transporters to ensure smooth working environment
Maintain stable temperature conditions within the warehouse especially where perishable food items are concerned
Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria.
Communication and teamwork:

Ensure good communication with peers and donor’s representatives including Transporters
Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
Report problems encountered in the warehouse or within the team to the Supervisor
Propose solution to solve any problem faced and report them to the Supervisor
Participate actively in regular staff and program meetings
Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.
Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

QUALIFICATIONS AND EXPERIENCE
A Degree or HND in a relevant Business field is desired
At least 1 year of experience in large scale Logistics operation and or food assistance distribution
Strong organizational skills and discipline to follow outlined procedures; ability to interact effectively with international and national personnel.
Excellent oral and written English skills. High computer skills on MS Office programs.
A demonstrated ability to multi-task and process information into action as to not delay program activities.
A clear understanding of procurement ethics and donor compliance is essential.
Willingness to travel throughout the project areas in Borno state is required.
Must read and understand and demonstrate willingness and ability to follow guidelines.
Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
Experience living in remote or isolated work stations, or insecure locations.

TO APPLY
Applicants should send their applications and CV's addressed to the "Human Resource Manager, International Medical Corps" via: imcnigeriavacancy@internationalmedicalcorps.org

Note

Only Short-listed candidates will be contacted.
Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
Application letter and curriculum vitae should be in a single Microsoft Word Document.

DUE DATE: 14 July, 2017