International Medical Corps (IMC) is a global, humanitarian, non-profit
organization dedicated to saving lives and relieving suffering through
health care training, relief and development programs. Established in
1984 by volunteer doctors and nurses, International Medical Corps is a
private, voluntary, non-political, non-sectarian organization. Its
mission is to improve the quality of life through health interventions
and related activities that build local capacity in underserved
communities worldwide.
International Medical Corps has been
operating in Nigeria since November 2013. It currently has its country
office in Abuja and field offices in Kano, Sokoto and Maiduguri where it
is implementing emergency Water, Sanitation, Hygiene (WASH) and
Protection programs, and also building capacity of local health systems
and structures, ensuring the provision of quality, accessible Nutrition
and Health Care.
LOGISTICS AND PROCUREMENT MANAGER
ESSENTIAL RESPONSIBILITIES
The
Logistics and Procurement Manager will be responsible for the
management and delivery of all logistics related activities in Abuja and
all procurement related activities across country, commensurate with
their level of knowledge and experience, in accordance with
International Medical Corps Logistics and Procurement policies and
procedures.
Fundamental to this role is the ability to manage and
motivate Abuja assigned logistics team and across country procurement
teams and engage with other mission or response staff, external
contractors and organizations therefore you are required to have the
skills to communicate clearly verbally and in writing, plan for and
deliver quality presentations and training, and produce timely written
reports. (Essential functions, quality/quantity expected list of
marginal duties and number of national/and or expat staff supervised)
Logistics Operations & Procurement:
Provide
to supervisor the technical oversight, and input to manage staff
support to, delivery of, and implementation of, all logistics support
systems and procurement process according to IMC Logistics &
procurement policies and procedures.
Work with supervisor to provide
planning support and advice to those making procurement request, then
process and manage the procurement process (either locally or
internationally) in accordance with IMC policies and procedures, in a
transparent, accountable, efficient and cost effective manner.
Work
with supervisor to ensure that local market surveys are regularly
carried out, to ensure a full knowledge of the availability and price of
local items.
Ensure that all procurements are managed, tracked and
recorded. Identify, and suggest items that should be part of a
pre-approved tender process, and ensure that open and free competition
for procurement's is adhered too.
Work with supervisor to actively
engage with freight forwarding agencies, freight handling/clearance
agents, and local Customs, to ensure that cargo is managed at all points
of the supply chain, and that all tracking and reporting deadlines are
met.
Proactively manage the tracking of all medical supplies,
equipment, materiel and food in transit, through its receipt, storage,
and onward distribution to include providing input on the location and
negotiation of contracting for storage/warehousing that is secure,
well-maintained, and meets health and safe working practice
requirements.
Manage the capture of pipeline information, and the
supply chain ensuring that Program staff are well-informed and
well-prepared for incoming goods and materials.
Ensure timely
reporting on stock status, to help Program staff with planning of stock
replenishment and that tracking through to the end-user has occurred.
And/or advise and support Program staff to verify that distribution has
occurred according to the intentions and plans of supervisor, donors,
IMC, and project partners.
Ensure IMC reporting system (online forms) and all regular required reporting systems are timely adhered too.
Assist
with the management of all logistics matters relating to transport and
fuel management, to ensure that vehicles are insured, asset managed
correctly, being driven safely, maintained appropriately, damages are
reported, and ensure that vehicles internal equipment (tools, comms etc)
are complete and serviceable; and that usage of fuel is correctly
managed, and logged and recorded. Liaise with security personnel on
security-related transport issues, such as booking in/out, satcomms,
radios etc.
Support supervisor to manage all matters logistics
regarding satellite communications and radio communications to ensure
that equipment’s are insured, asset managed diligently, operated in the
most cost efficient manner, and maintained appropriately.
Work with
supervisor to capture, plan and regularly update preparedness reporting
for the logistic systems in place at the mission.
Work to ensure that
logistic systems are robust and flexible enough to cope if a crisis
occurs to include assessments of airports, transport available,
warehousing, access routes, fuel availability, field issues, staffing
challenges, training required etc.
Raising issues though senior management as required.
Manage
the maintenance of accurate filing systems, with documented and
supported records of actions for audit purposes. Contribute to weekly
and monthly logistics reports to the in-country management team, and
Regional logistics pursuant with IMC policies and procedures
Be
flexible and manage time accordingly, to be prepared to tackle other
tasks commensurate within role, and level of experience, at short
notice.
Compliance:
Ensure compliance with IMC policies and procedures, donor regulations and local laws.
Ensure
that the procurement and disposal of commodities, especially those
subject to US Export Compliance regulations, are in line with applicable
licenses and are properly documented.
Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
Ensure all procurements are undertaken in strictly compliant manner.
Human Resources:
Manage
all staff you supervise with integrity and foresight, and in accordance
with HR procedures and policies to ensure that they maintain the
highest standards of accountability and professionalism.
Make
frequent site visits to where staff supervised by you are working, to
ensure that the appropriate care and support is being offered. Ensure
that staff supervised by you are evaluated regularly, trained and/or
mentored in a structured accountable manner, and written records of such
are retained.
Provide input to the recruitment, selection and performance of logistics and procurement staff, as required.
Training/ Capacity Building:
Advocate and plan for professional development for national staff
Determine training needs for staff supervised by you.
Provide
input, and deliver where applicable, training for national staff to
increase their responsibilities in order to build capacity, and ensure
sustainability of programs
Working Relationships:
Proactively
engage with supervisor, and key staff (Program, Finance, Medical) on all
matters logistic to assist with ensuring that programmatic and project
planning incorporates sufficient funding for logistical staff and
logistical support mechanisms.
Proactively engage on a regular basis
with regional IMC logistics teams and logistics manager colleagues, and
logistics managers from other organizations to ensure appropriate links
for interagency logistics coordination.
Where directed, proactively
engage with donors, local government, project partners, UN agencies and
other non-governmental organizations in order to manage the distribution
of goods and materiel as, well as to ensure adequate information
sharing, address common concerns/problems and seek solutions.
Representation:
Represent
IMC in a positive and professional manner to contribute to the creation
of a positive image and overall credibility of the organization,
notably through the application of IMC’s mandate, ethics, values and
stand-point with regard to other actors Security
Ensure the application of, and compliance with, security protocols and policies of you and supervised staff assigned.
QUALIFICATIONS AND EXPERIENCE
Degree in Business administration, or other related subjects, Certification in Humanitarian Logistics.
Master in Logistics is an added advantage. Prior experience of logistics software solutions (desired).
Demonstrable
knowledge in global supply chain management (procurement, tendering,
contracting, clearance, transport, warehousing, etc.) fleet management
and asset management, distribution support.
Proven record of experience of the management of logistics.
Experience with donor specific procedures (e.g. ECHO, USAID…)
Evidence of practical experience in logistics management within the supply chain field
Strong organizational and problem-solving skills with analytic approach
Ability to integrate and work well within multi-ethnic and multicultural teams
Ability to work in harsh conditions, often in remote areas
Strong negotiation, interpersonal and organizational skills
Proficiency with MS Word and Excel (minimum requirement).
3-5 years cognate experience
TO APPLY
Applicants should send their Applications to the "Human Resource Officer, International Medical Corps" via the email: imcnigeriavacancy@gmail.com
Note
Only Short-listed candidates will be contacted
Candidates
MUST state the position that they are applying for as the subject of
their email, otherwise applications will not be considered.
Application letter and curriculum vitae should be in a single Microsoft Word Document.
DUE DATE: 8 February, 2017
Job Vacancy at the International Medical Corps (IMC)
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