Four Points by Sheraton Lagos Hotel is located on the edge of the
beautiful Victoria Island, in Nigeria's economic capital. All around
this business hotel, you'll find a host of international companies
within a dynamic business district.
The hotel offers 231 deluxe
rooms and Suites that are tastefully furnished. At Four Points by
Sheraton Lagos Hotel, we have what you need; Great rooms. Swift service.
Honest value. You also want indulgences along the way, like a Swedish
massage at Your Spa and Fitness.
ASSISTANT HUMAN RESOURCES MANAGER
JOB DESCRIPTION
Essential functions include but not limited to:
To
maintain an ‘open door’ policy in HR and be personally available to all
employees for work / personal problems, grievances, benefit requests,
queries and suggestions.
To provide an advice service to both
managers and employees on HR policy, legal requirements, staffing
issues, and act as an arbitrator where necessary.
Liaising with
Managers to establish their recruitment requirements ensuring all
recruitment is in line with budget and forecasted levels of business.
Follow up with Managers during all stages of the recruitment process,
keeping them informed of progress and ensuring that HR is aware of all
actions.
Provide an effective recruitment service to all departments,
filling positions on a timely basis and using innovative, cost
efficient approaches to attract the best candidates.
Maintain a
working recruitment policy ensuring all legal and Marriott regulations
are met, including authorization of payroll actions and new hires.
Identify
most effective and cost efficient method of recruitment for all
positions – update and maintain the internal notice board with internal
adverts, Starwood/Marriott career, Vacancy listings, update vacancies
with the Job Centre, Universities and all other ‘free’ options prior to
media recruitment.
Effectively utilize all recruitment media as
appropriate - magazines, periodicals, newspapers, internet, Job Centers,
Careers Fairs. Draft up all recruitment adverts in most cost efficient
yet imaginative manner, in line with Starwood guidelines.
To
undertake all necessary recruitment activity to maintain no more than 25
vacancies on the board at any one time and that all positions are
filled within 4 weeks, as evidenced by recruitment log.
To ensure all
employee applications are responded to within 3 working days and follow
up letters (after interviews, etc.) are completed on a timely basis.
To ensure that ethnic and equal opportunities monitoring is carried out using technology to assist as appropriate.
To
ensure all potential permanent employees are interviewed by HR
Department prior to hiring stage. Take leading role in interview
process.
To ensure reference checks are conducted for all staff and
records of such references are kept on file in accordance with data
protection legislation.
Provide contracts of employment or letters of
confirmation (for changes to employment contact) for all permanent and
temporary staff on completion of fully authorized documentation. Ensure
all contract documentation is completed and forwarded to payroll in a
timely manner.
To ensure all employee starting, change and
termination information is accurately completed, entered into the system
and communicated to payroll department. Ensure Director of HR is
informed of all starters, changes and terminations.
To ensure all
employee files are kept up to date - and to ensure confidentiality of
employee information is maintained at all time, in line with Data
Protection legislation
Supportive Functions
Ensure that
Employee Handbook and other HR documentation (Master Staffing list,
etc.) are updated on a regular basis and utilize The Platform, Bridge
and any other Intranet for communication wherever possible.
To ensure
all new employees are provided with all documentation, name badges,
access card and other information ensuring a smooth introduction to the
Hotel. Provide mini-induction (backdoor, canteen, uniforms, changing
rooms, lockers) where necessary.
To provide a source of information
to Department Heads regarding disciplinary, grievance and employee
counselling issues. Ensure all disciplinary procedures are carried out,
taking role of arbitrator, note taker or advisor where appropriate.
Manage
the sick leave policy of the property in conjunction with Department
Heads. Responsible for logging of all sick leave and other absence in
the system and provide information to managers on levels of sick leave.
Take a proactive role in cases of extended or repeated sickness absence.
Responsible
for informing payroll of all leavers to enable timely production of
final cheques. Ensure exit interviews conducted with all leavers,
passing information to appropriate manager and provide analysis of exit
interviews on a quarterly basis, to ensure proactive steps are taken to
reduce employee turnover.
Assist Director of HR in the preparation
and coordination of payroll budget and payroll forecasts on a monthly
basis. Assist in preparing competitive salary information.
Assist in creating monthly labour turnover report, monthly and quarterly HR report and any other reporting requirements.
Assist
Director of HR and Management team to implement effective
organizational structures which reflect the properties’ business goals.
Ensure
bi-annual Engagement survey is completed - with 90% participation. Work
with Director of HR and other HR Executives to ensure all departments
carry out effective Engagement survey feedback meetings and that a
representative from the HR Department is present at these meetings.
Ensure
compliance with all HR legislation and keep up to date with changes to
all local as well as international law which may affect the property.
Communicate key legislation to relevant staff. Ensure all Marriott /
Starwood policies related to HR are adhered to at all times.
Take
active role in projects and teams throughout the property and be
prepared to take leadership where appropriate or act as an advisor on
any HR issues.
Coordinate the benefits program for all employees and
ensure this is communicated throughout the property and to potential
employees. Ensure the benefits package is competitive through regular
benefits surveys with other local hotels.
Ensure all HR, Quality and Training notice boards are kept up to date and look well presented at all times.
Communicate
relevant HR information to Department Heads and employees on a regular
basis (Birthday listings, staff listings, etc.).
To assist in
planning and organizing generic social and community activities
(Christmas Party, community actions, etc.) and take an active role in
the Associate gathering.
Coordinate annual long service awards, pins and gifts on a timely basis.
Attend and play an active part in all Dept Head, HR, H&S and other designated meetings.
Participate
in the HR and Training Managers meetings on a monthly/quarterly basis
and contribute to the success of initiatives developed
Maintain high level of presence within the property including regular walkabouts
Ensure that HR office is appropriately manned at all times
REQUIREMENTS
EDUCATION:
BSc in Human Resource Management degree required.
Alternative
- BSc in Business Management or BS in Legal Studies or equivalent
certification acceptance includes; Chartered Institute of Personnel
Management (CIPM) member, Professional of Human Resources (PHR) and
Certified Employment Benefits Spe...t (CEBS). The PHR exam consists of
testing in 6 areas, including employee and labour relations, risk
management, and workforce planning and employment. Eligibility
requirements also include up to 4 years of experience in the field or a
combination of education and experience. The CEBS is an 8-course program
that focuses on group benefits, compensation and retirement. You can
also opt for a CEBS specialty track, such as Group Benefits
EXPERIENCE:
Must have at least 2 years operational Hotel experience (essential)
Previous experience in HR or Training role preferred but not essential
Previous experience in luxury hotel environment preferred
Must be familiar with Word, Excel, PowerPoint, Search Engines, Email and Internet
Must be able to show previous delivery and execution of business based projects.
Grooming:
All employees must maintain a neat, clean and well-groomed appearance as per Marriott / Starwood standards
Department
Human Resources Department
CLICK HERE TO APPLY
Job Vacancy at Four Points By Sheraton Lagos
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