CRS/Nigeria is seeking a Grants Manager (GM) who will ensure quality
project’s management and appropriate monitoring of fund use for all
programs managed under the project. The GM will report to the Chief of
Party and will maintain close liaison with the M&E Director and
Technical Program Director. The GM will supervise programmatically a
team of Finance and Compliance Officers and will ensure adherence to CRS
management standards in implementation and compliance by partners and
CRS.
GRANTS MANAGER
The CRS/Nigeria
Grants Manager is responsible for overall budget monitoring, compliance
oversight of the USG, other donors and private fund awards and all
related sub-agreements. S/he assists in the interpretation of USG and
other donor regulations for local partners, field management staff and
CRS management. S/he coordinates the assessment and identification of
needs for training in compliance, budgeting and financial management and
their implementation. In coordination with the Chief of Party, program
staff and country program compliance and finance staff, s/he develops
and implements strategy to prevent or reduce compliance-related
liabilities.
MAJOR RESPONSIBILITIES
Sub-recipients Financial Assessment
Lead
the continuous assessments of all sub-recipients using approved
Finance’s checklists to have a stratification of the sub-recipients for
Country Program and document progress appropriately.
Assist the
sub-recipients in preparing a Corrective Action Plan within sixty
calendar days of the assessment or monitoring visit that addresses each
of the identified weaknesses in any of the ten assessed areas scored
below 75%.
Assist Program Managers in making sure that the sub
recipients address all issues listed in the Corrective Acton Plan within
120 calendar days of the assessment or monitoring visit.
Ensure
financial and programming staffs participate in the financial
monitoring, including site visits, of sub-recipient activities and
document the monitoring steps performed, the processes reviewed, and the
result of the testing and reviews.
Ensure all monitors prepare and submit a written trip report for each visit to a sub-recipient.
Sub-recipients Financial Monitoring
Serve
as the principal point of contact on Grant Management and compliance
issues with Program Managers, CRS/Nigeria Finance and Compliance staff.
Lead the implementation of the CRS/HQ sub-recipient monitoring policy for Feed the Future Nigeria Livelihoods Project.
Coordinate
the development and implementation of Grant Management capacity
building activities such as trainings at the sites in close
collaboration with Compliance Staff.
Ensure Country Program has in
place and adheres to a schedule of planned monitoring visits of
sub-recipients during each year. The basis for the selection, timing and
frequency of its monitoring visits should be properly documented.
Ensure
financial and programming staffs participate in the financial
monitoring, including site visits, of sub-recipient activities. The trip
reports must indicate the monitoring steps performed, the processes
reviewed, and the result of the testing and reviews.
Ensure all monitors prepare and submit a written trip report for each visit to a sub-recipient.
Review
and analyze monitoring reports on a timely manner and sign off for
further follow-up and record for at least three years after the related
grant or project has expired.
Work with sub-recipients to correct weaknesses detected by auditors, management or CRS.
Ensure
sub-recipients’ internal control systems are reviewed at least annually
by auditors or CRS’ monitors to ensure that their financial duties are
adequately segregated.
Ensure CRS Nigeria obtains assurances that
each foreign sub-recipient to which it provides funding that expends
$300,000 or more of USAID funds in the sub recipient’s fiscal year,
complies with the requirement to undergo an independent annual audit
each year it equals or exceeds that threshold.
Review and analyze
monitoring reports on a timely manner and sign off for further follow-up
and record for at least three years after the related grant or project
has expired.
Sub-recipient Financial Support
Ensure that the Finance and Compliance Staff provide direct technical support in all aspects of finance for sub-recipient.
Orient
accounting and project management staff in relevant and appropriate
Donors financial management policies, procedures, and standards.
Ensure
integrity of Donor grants financial reporting and the effective control
of financial assets. Regularly monitor and assess sub-recipient ability
to accurately record and post all financial transactions and provide
feedback to Finance officers.
Advice on GAAP and basic accounting records to be maintained at Sub-recipient.
Coordinate
the identification of training needs, and development of
country-specific training curriculum for training of Sub-recipients
Grants Management and Budgeting
Monitor
grant amendments, update grant files, submit copy of amendment
documents to Catholic Relief Services by uploading relevant documents on
gateway and monitor grant expiry period.
Ensure that donor required reports (including accrual reports) are prepared accurately and disseminated within the due dates.
Coordinate
with HQ finance to ensure that donor reports that are generated by HQ
finance are sent out to donor in a timely manner.
Coordinate grant
closure activities with the respective project/grant manager and ensure
that expired grants are fully closed out within 90 days limit
Review cash disbursement advance journals, ensuring accurate postings particularly to appropriate accounts codes.
Review
and approve liquidation journals ensuring accurate postings
particularly to designated account codes, and that proper sub-recipient
accounts (T-codes) are charged.
Review posted journals for errors and recommend correction when necessary.
Participate
in the preparation of the budget commensurate with the program
implementation plan and provide advice to the Head of Programs on
budgetary issues.
Review consortium members and or sub-recipient budgets and provide comments/recommend approval by CRS’ senior management.
Develop effective budget monitoring tools and implement them for all CRS sub-recipients.
Actively
engage in budget discussions and generate feedback for senior
management team on adverse budget variances in monthly BCR meetings.
Address the needs and the implementation of trainings on budgeting and compliance.
Contribute in new projects proposal budgets when required.
Staff management
Lead, direct, mentor and coach grants and compliance staff.
Take
lead in setting annual finance and Compliance targets and ensure that
specific tasks are built in every compliance staff Performance plan.
Motivate,
develop, coach and appraise subordinate staff in accordance with
Catholic Relief Services Performance Management System (PMS) and
Catholic Social Teachings (CST)
Ensure that supervisees’ jo high levels of initiative;
Minimum of five years relevant experience, preferably with an International Organization.
Thorough
knowledge of best practices in capacity strengthening with prior
experience of integrating this with programming; Experience in
curriculum design and development.
Demonstrated ability to transfer
knowledge to diverse audiences through participatory adult learning,
mentoring, distance education, and other formal and non-formal methods;
Experience in the design of and delivery of training workshops.
Must demonstrate a good understanding of contemporary management best practices
Strong leadership and interpersonal skills
Strong
otrengthening with prior experience of integrating this with
programming; Experience in curriculum design and development.
Demonstrated
ability to transfer knowledge to diverse audiences through
participatory adult learning, mentoring, distance education, and other
formal and non-formal methods; Experience in the design of and delivery
of training workshops.
Must demonstrate a good understanding of contemporary management best practices
Strong leadership and interpersonal skills
Strong organizational skills and attention to detail
Demonstrate excellent written and oral communication skills
Demonstrate high level of initiative , diplomacy and tact
Excellent knowledge of computer software – MS Office (PowerPoint and Excel especially);
Must be flexible and be able to work independently and as part of a team.
Ability to travel as needed.
Fluency in Hausa language is an added advantage.
TO APPLY
Interested candidates should download the application form using this link http://goo.gl/8OOQcp and send with a detailed 3-page resume in a single file word document to ng.recruitment_agriculture@crs.org.
The position title must be expressly stated as the subject of the email quoting reference number 0902B17.
Equal Opportunity:
“CRS
is an equal –opportunity employer and does not discriminate on the
basis of race, color, religion, etc. Qualified women are strongly
encouraged to apply”.
Statement of Commitment to Protection:
‘’CRS’
recruitment and selection procedures reflect our commitment to
protecting children and vulnerable adults from abuse and exploitation.
DUE DATE: 24 February, 2017
Grants Manager at Catholic Relief Services
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