Career Opportunities at RusselSmith Group

RusselSmith is an ISO 9001:2008 certified asset integrity management services company incorporated to serve the needs of the global oil and gas exploration and production industry, using rope access technology as our principal medium of access.

At RusselSmith, we pride ourselves in our innate ability to provide superior quality solutions at competitive rates to our discerning customers in the Oil and Gas sector. We strive tirelessly to outdo expectations and enable our clients attain optimal success.

COMMERCIAL OFFICER
JOB REFERENCE CODE:
COM-17-001

SUMMARY OF FUNCTIONS:
Assists in preparation of bids and ensures conformity to tender requirements.
Responsible for compiling data for preparing estimates; examining performance requirements, delivery schedules, estimates cost of materials, equipment, and production to ensure completeness and accuracy.
Assists in building pricing spreadsheet models and in the preparation of pricing charts.
Drafting required documents to accomplish proper contract administration, and answering Management queries.
Assists in maintaining conformed copies of tender documentation within organizational responsibility.
Advises relevant departments on documentation for company projects as per contractual obligations. Works closely with the respective departments to implement and ensure the fulfillment of contracts needs.
Assists in providing business advice and guidance to others on contracting work and prepare correspondence that supports contractual actions and recommendations.
Review project plans to assure performance is measured against plans.
Collate and compute weekly, monthly, quarterly and annual data on contracts quotes and actual spend.
Bid Preparation, Submission and Reporting- Liaising between the company and NIPEX, Client or other relevant bodies on project bids, applications and tender in the upstream sector of the industry.
Ensure that all proposals/applications submitted to NIPEX, Client or other relevant bodies are in compliance with statutory requirements and are submitted as at when due to the relevant agencies.
Manage and update the sales order database, sales pipeline, project cost tracking sheet, sales order tracker report and prospects database
Prepares and processes sales orders and submits for invoicing within 48hours of project(s) demobilization or 48hours of month end for recurring projects and that the information is correct and accurate.
Ensure timely collection and submission of daily and or monthly progress reports.
Follow up to ensure purchase orders and contracts are received and duly filed in defined folders
Manage the file management system, control of records and document control processes
Coordinate the completion, issuance, filing and archiving of mobilization/demobilization forms and acknowledgement
Liaise with internal departments to ensure sales requests are followed up and required services are completed in timeframes acceptable to the customer
Maintaining and expanding good relationships with existing customers
Reports- Generate and or updates required meeting notes i.e. departmental and other meetings as required.
Completing administrative work, as required. Manages the department’s office stationeries and equipment; make requisitions for new or additional stationeries and equipment as appropriate.
Performs other duties as assigned or required.

EDUCATIONAL QUALIFICATIONS:
A good university first degree is required

EXPERIENCE REQUIRED:
0-2 years

SKILLS/QUALIFICATIONS REQUIRED:
Good Communication and Presentation Skills
Good Business Writing & Reporting Skills
Good Relational and Interpersonal Skills.
Good Team Spirit and Problem Solving Skills
Strong Quantitative Skills i.e. Statistics & Data Analysis Skills
Good Reasoning skills; Multi-tasking & Organizational Skills
Good Analytical Skills
Good Time Management Skills
Exhibits Initiative and Proactive
Proficient in the use of Microsoft Office Tools
Client Relationship Management
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:
Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

TRANSPORT OFFICER
JOB REFERENCE CODE: FAS-17-001

SUMMARY OF FUNCTIONS:
General & Administrative
Supervise the drivers and mechanic
Maintain a filing system for each vehicle and that stores all information (vehicle purchase, insurance & registration documents along with all interventions
Oversee the work of the mechanic/driver, ensuring monthly repair and new hire travel plans are developed and adhered to.
Compile the monthly/quarterly fuel usage reports.
Ensure inspection of vehicle is done regularly
Ensure drivers have an up-to-date and proper driver’s license.
Ensure vehicle particular is up to date
Ensure drivers dressing code is followed properly
Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signaling, and practical driving.
Allocate and rotate appropriate work assignments, develop training plans. Submit regular and comprehensive monthly reports to the supervisor/manager on vehicle movements and problems.
Ensure the vehicles are used in accordance with the company Rules and Regulations and that vehicle usage data is correctly recorded.
Perform any other related duties when required
Transport and Fleet Management
Implementation of Transport policy approved by management.
Ensure observance of road safety standards;
ensure project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
Propose improvements in the existing transport processes, systems and tools.
Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
Maintain daily duty rosters of drivers and dispatch vehicles daily.
Prepare weekly schedules for drivers/operators.
Track vehicle registration and insurance and work with procurement to ensure these are always renewed in a timely manner.
Arrange for re-training and re-certification of drivers and registration and re-certifications of vehicles.
Be responsible to implement the pick and drop schedule of staff from and to prescribed destinations.
Coordinate the movement of vehicles at all time.
Schedule the movement of vehicles and drivers.
Check vehicle logs information daily/weekly, make corrections where necessary and sign off in each log to verify that this has been done.
Collect vehicle logs from the drivers and review for accuracy.
Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs.
Collect daily and weekly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.
Track Branch Office transport personnel and vehicle movements.
Manage relations with vehicle rental vendors and manage vehicle rentals as necessary for project operations.
Fleet Maintenance and Servicing
Fleet Maintenance and Servicing Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
Ensure the preventive maintenance, oiling and servicing schedule of the vehicles is followed.
Track repairs and costs as part of monitoring and overseeing the repair processes.
Prepare purchase requisitions for repair and maintenance at the appropriate garages.
Maintain good working relationships with venders of vehicle services and parts and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.
Educational Qualifications:
A good university first degree is required.

Experience Required:
0-2 years

SKILLS/QUALIFICATIONS REQUIRED:
Flexibility & Creativity Skills
Strong Analytical & Problem-Solving Skills
Customer Centric Orientation
Excellent interpersonal, and relationship building skills.
Business Writing Skills
Communication Skills – Articulation, Enunciation & Elocution
Communication Skills – Written
Customer Centric Orientation
Detail-Orientation - Meticulous, Punctilious & Conscientious
Diplomacy, Discretion & Business Ethics
Flexibility & Creativity Skills
Interpersonal & Relational Skills
Excellent Leadership Skills
Excellent Numerical & Data Literacy Skills
Planning & Project Management Skills
Presentation Skills - Charisma, Poise, Aura & Comportment
Good Research Skills
Statutory Laws & Regulations Familiarity
Excellent Supervisory Skills
Team Orientation & Spirit
Detail oriented but able to quickly grasp the big picture
Microsoft Excel Proficiency
Microsoft PowerPoint Proficiency
Microsoft Word Proficiency
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services
Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

TO APPLY
Click on Job Title below:

COMMERCIAL OFFICER
TRANSPORT OFFICER