The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian
organization with 60 years of experience in helping to create a safer
and more dignified life for refugees and internally displaced people.
NRC advocates for the rights of displaced populations and offers
assistance within the shelter, emergency food security, and water,
sanitation and hygiene sectors.
The Norwegian Refugee Council has
approximately 5000 committed and competent employees involved in
projects across four continents. In addition, NRC runs one of the
world’s largest standby rosters, NORCAP, with 650 professionals, ready
to be deployed on 72 hours’ notice when a crisis occurs.
HR/ADMINISTRATIVE ASSISTANT
In
light of the displacement in the north eastern part of Nigeria, NRC is
about to start up an emergency response programme in Nigeria to respond
to the humanitarian needs.
In the coming months, the main focus
for NRC would be conflict affected populations including IDPs, returnees
and the local communities in Borno State. NRC will initially be
starting activities in the area of food security, water and sanitation
and shelter/NFI sectors. NRC is therefore seeking a HR/Administrative
Assistant in Maiduguri, Nigeria. The HR/Administrative Assistant reports
to the Area Manager.
TASKS AND RESPONSIBILITIES
Ensure
office reception is well managed, organized and attended to, at all
times, receiving guests, directing them, as well as receiving and
dispatching calls (i.e. seating, visibility, notice board, tidiness, ,
receive and dispatch faxes, mails, documents and reports as appropriate
etc.)
Ensure order and cleanliness of the office and guest house that will include both compounds
Requisition, receive, record, distribute and maintain adequate inventory of office and guest house supplies and consumables
Provide
secretarial support such as typing, takings minutes, drafting letters,
and translation of English or Hausa documents Update of employees’
personal files and database
Prepare and file (soft and hard) all
documents necessary for the administrative management of the national
staff (leave days, sick leaves, overtimes etc).
related to Administrative SOP’s and issues
Fulfil any other related tasks that may be assigned by the SUPPORT Coordinator, or Area Manager
Update the NRC MDG Staff List
Follow up Rent/Travel allowance applications and tracking sheet.
Supports all new staff in receiving necessary induction brief related to Administrative SOP’s and issues
Assist in the administration of expat staff information relevant for visa and permit applications
Focal point for venue booking, and guest house maintenance
QUALIFICATIONS
Experience from working as an HR/Admin Assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Very good knowledge of Microsoft Office, especially Excel and Word
Must be able to work under pressure.
PERSONAL QUALIFICATION
Relevant experience in HR/Admin and knowledge in Microsoft Office and a computer spreadsheet.
Excellent inter personal and communication skills
Ability to work under pressure, independently and with limited supervision.
Highest standards of ethics and integrity
Organised and a good planner and possess significant understanding of complex emergencies
Ability to work in insecure environments
Communicating with impact and respect
All
employees of the Norwegian Refugee Council should be able to adhere to
our Codes of Conduct and the four organizational values: Dedicated,
innovative, inclusive and accountable
WE OFFER
Commencement: ASAP
Contract period: 12month
Salary/benefits: According to NRC’s directions
Duty station: Maiduguri, Borno State
TO APPLY
Interested and qualified candidate can submit their application letter and updated CV to the following e-mail address: ng.vacancies@nrc.no
The title of the position (HR/Admin. Assistant- Maiduguri) must be
indicated in the subject line of your e-mail. Please notice that only
shortlisted candidates will be contacted.
Deadline for application is 25th March, 2016 (any application received after the deadline will not be considered).
The Norwegian Refugee Council is an Equal Opportunity Employer. Women are particularly encouraged to apply to this position.
Vacancy at The Norwegian Refugee Council (NRC)
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