Established in 1915, Helen Keller International (HKI) works to save the
sight and lives of the most vulnerable and disadvantaged. We combat the
causes and consequences of blindness and malnutrition by establishing
programs based on evidence and research in vision, health and nutrition.
Headquartered in New York City, HKI currently conducts programs in 22
countries in Africa and Asia as well as in the United States.
FINANCE OFFICER
QUALIFICATION:
A minimum of B.Sc/HND in Accounting
Possession of professional qualification such as ICAN, ACA or ACCA,
At least 3 year working experience especially in development work
JOB SUMMARY:
Under the supervision of the Finance and Admin Manager, the Finance Officer oversees the finance functions in the agency.
Reports directly to: Finance and Admin Manager
Specific duties include:
Accounting:
Enter data into financial accounting software on daily basis.
Ensure Core Costs are correctly entered in the template.
Deal with retirement of advances, in particular:
Verify/ check calculation on receipts
Verify/ assign accounting codes;
Cross
check to ensure program staff assign activity codes on all retirements,
then assign natural codes to same so as to ensure accurate posting by
the Finance Assistant.
Assign sequential reference to each
transaction for cross checking in the Accounting systems and receipts;
this refers to sequential filling of our documents. Verify and file
receipts and other work papers; Same as directly above
Check the accounting records for accuracy and correctness as necessary;
Assist in maintaining files and updating finance records
Financial Management
Prepare
and verify the accuracy of the monthly report prior to submission to
Finance Manager by the 8th of each month for review and submission to
AFRO
Prepare donors financial reports according to donor requirements.
Familiarize with project budgets and any reporting timelines to anticipate and take action on this.
Prepare all other financial reports as needed.
Check matching expenses for compliance with donor regulations in collaboration with FM.
Reconcile
all bank account monthly against bank statement and submit to FM for
review. This should be done as part of our monthly reporting
Prepare monthly intercompany invoice to be sent out by 1st of every month to the country expense is incurred on behalf of.
Ensure
requests submitted by project staff match their monthly work plans
which in turn match the annual work plan. If there is any variance, CD’s
approval must be sort before processing.
Ensure hard copy financial
report including supporting document for transactions of $10,000 and
above for every month are sent to AFRO in a timely manner.
Budget Management
Assist
the administration in the preparation of office running budget. Study
the PSR sent every month and highlight any wrong information to the FM
for proper follow up with AFRO/HQ
Assist the FM to come up with a
budget monitoring process to ensure project staffs adhere to budgets
submitted by them during the annual budgeting process to reduce variance
in our budget execution.
Come up with a plan to ensure the monthly
work plans submitted by project staff also agree with their annual work
plan or donor budget where applicable
Collaborate with the Finance Manager and the Project Coordinators to create budgets for new projects.
Project Monitoring & Reporting
Analyze and monitor all grants and provide feedback to Finance Manager.
Interact with program staff on project funding status.
Prepare all necessary donor reports and submit to Finance Manager for review and onward processing.
Monitor any sub-grant spending as dictated by the donor rules and regulations.
Human Resources
Check/ Prepare tax and pension deductions and ensure they are correct and paid in timely manner.
Check/ Prepare staff severance payment prior to entry in the accounting software.
Office Management
Assist in country audit as needed.
Perform other tasks as assigned by the Finance Manager.
Stand in for FM in the event of FM’s absence
COMPETENCIES REQUIRED:
Able to work under pressure minimal supervision and able to meet up deadlines.
Ability to use computer software such as Microsoft office, internet and accounting software.
Must possess good interpersonal skills and a good team player.
Exhibit strong leadership and decision making skills
Demonstrated excellent personal integrity and confidentially
Able to provide efficient and effective support for the day to day running of the office;
Able to work comfortably with numbers.
STATE PROJECT COORDINATOR
QUALIFICATION:
A basic first degree in the social sciences, public health or development studies;
Post degree qualification in program management or equivalent;
Basic technical knowledge on mass drug administration for elimination & control of PCT NTDs
Basic knowledge on types of trachoma and the ‘’SAFE’’ strategy for trachoma eradication by the year 2020 is also preferable
Experience of managing an eye health or neglected tropical diseases program, would be an added advantage
JOB SUMMARY:
Under
the supervision of the Program Manager NTDs, the Project Coordinator
oversees the formulation, execution, monitoring and evaluation of all
NTDs project within HKI to ensure consistency with the project
priorities and outcomes.
Reports directly to: Program Manager NTDs
Specific duties include:
Program Planning
Facilitate
the creation and implementation of a detailed work-plan which
identifies and sequences activities needed to successfully implement the
project in the most cost-effective manner and ensure project objectives
are met in line with national policies, HKI’s goals and donors
requirement;
In collaboration with key stakeholders, facilitate the
development and roll out of partner specific NTD action and
implementation plans in HKI supported states
Review the project
schedule with senior management and all other staff that will be
affected by the project activities; revise and regularly review the
schedule as required.
Program Management
Ensure HKI program partners execute the project according to their respective project plans;
Document project activities and ensure that all project information is appropriately secured;
Monitor
the progress of the project implementation and make adjustments as
necessary to ensure the project remains on track and is successfully
implemented;
Establish a communication schedule to update
stakeholders including appropriate staff in the organization on the
progress of all NTD projects;
Manage all project funds according to
established accounting policies and procedures & ensure that all
financial records for the projects are up to date;
Program Monitoring & Evaluation
To implement and/or develop Monitoring and Evaluation tools according to HKI and donor standards;
Ensure
that the project deliverables are on time, within budget and at the
required level of international standards as set by donor;
Internally
and when requested, support external evaluations on the outcomes of
these projects as established during the planning phase and as required.
Disseminate findings from evaluations to support organizational learning and contribute to policy processing or development;
Advocacy and Strategic Alliances
Build
and maintain meaningful working relationships with both government and
key project stakeholders at all levels in order to strengthen
opportunities for advocacy and higher visibility;
Develop
relationships with other NGDOs to support the delivery of NTD
activities, including NGDOs in the Water and Sanitation sector;
Represent HKI towards local partners and at other appropriate fora;
Carry out additional tasks, as requested by the Country Director or any other senior officer(s).
COMPETENCIES REQUIRED:
Demonstrates technical knowledge pertaining to job requirement
Critical thinking and problem-solving skills;
Able to work under pressure with minimal supervision and able to meet up deadlines.
Ability to use computer software such as Microsoft office, internet.
Must possess good interpersonal skills and a good team player.
Exhibit strong leadership and decision making skills
Possess demonstrated excellent personal integrity and confidentially
TO APPLY
Applicants should submit electronically forwarding the following under listed to imargirconsultants@gmail.com
1. A curriculum vitae
2.
Curriculum vitae should indicate at minimum applicant’s qualification
and dates obtained; previous work experience and dates; age and referees
3. A covering letter
Deadline for submission of application is on Tuesday, 15th March 2016.
Kindly note that:
Applications received after 5pm on the day will not be considered.
Only applications submitted electronically shall be considered.
DUE DATE: 15 March, 2016
Current Vacancies at Helen Keller International (HKI)
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